5 min readWhatsApp reminders
Gym fee reminder message samples for WhatsApp: templates in English and Hinglish
By Himanshu Thakur, Founder, Jimwala · Updated · 5 min read
A short, friendly WhatsApp message brings back more members than a call at an awkward hour. What works is being clear, polite and consistent. Below are messages you can copy in English and in the Hindi-English mix many members prefer. Swap the bracketed words for the member's details and always put your gym's name in.
7 days before expiry
A gentle first nudge that gives the member time to plan.
Hi [Name], your membership at [Gym] ends on [Date]. Renew this week to keep your streak going. Reply here if you need any help.
Hi [Name], aapki [Gym] ki membership [Date] ko khatam ho rahi hai. Is hafte renew kar lijiye, routine mat todiye.
3 days before
Hi [Name], only 3 days left on your [Gym] membership (ends [Date]). Renew at the desk or use this link: [Link].
Hi [Name], [Gym] mein aapki membership ke sirf 3 din bache hain ([Date] tak). Desk par ya is link se renew karein: [Link].
The day it ends, and the day after
Hi [Name], your membership at [Gym] ends today. Renew now and continue without a break.
Hi [Name], your [Gym] membership ended yesterday. We would love to see you back. Renewing takes a minute.
Pending fees
Keep the tone neutral, and put the amount and the payment link in the message so the member can act straight away.
Hi [Name], a small reminder from [Gym]: ₹[Amount] is pending on your account. You can pay here: [Link]. Thank you!
Hi [Name], [Gym] ki taraf se yaad dilana tha: aapke ₹[Amount] baaki hain. Yahan pay kar sakte hain: [Link]. Dhanyavaad!
Payment received
A receipt message builds trust and heads off "I already paid" arguments later.
Hi [Name], we have received ₹[Amount] for [Gym]. Thank you, see you at the gym!
Offers and notices
[Gym] festive offer: join or renew for 6 months this week and the joining fee is free. Offer ends [Date].
Notice from [Gym]: the gym will open at 7 AM on [Date] for the holiday. Regular timings resume the next day.
Rules for sending well
- Only message people who gave you their number for the gym, and stop when they ask.
- Send in the morning or early evening, never late at night.
- One clear request per message: renew, pay, or come in.
- Use their name and yours, so they know who it is from.
- Do not send the same reminder twice in a day.
- Automate the routine ones so they go out every time, not only when you remember.
If you use Jimwala, expiry and dues reminders go out on their own through WhatsApp's approved business templates, so the wording is fixed. The messages above are for the ones you send yourself, or if you want to compare.