WhatsApp reminder messages for gym members: templates in English and Hinglish
By the Jimwala team · Updated · 5 min read
A short, friendly WhatsApp message brings more members back than a phone call at an awkward hour. The trick is to be clear, polite and consistent. Below are templates you can copy, in English and in the mix of Hindi and English that many members prefer.
Replace the words in brackets with the member's details. Keep messages short, and always include your gym name.
7 days before expiry
A gentle first nudge. It gives the member time to plan.
Hi [Name], your membership at [Gym] ends on [Date]. Renew this week to keep your streak going. Reply here if you need any help.
Hi [Name], aapki [Gym] ki membership [Date] ko khatam ho rahi hai. Is hafte renew kar lijiye, routine mat todiye.
3 days before expiry
Hi [Name], only 3 days left on your [Gym] membership (ends [Date]). Renew at the desk or use this link: [Link].
Hi [Name], [Gym] mein aapki membership ke sirf 3 din bache hain ([Date] tak). Desk par ya is link se renew karein: [Link].
On the day it ends and the day after
Hi [Name], your membership at [Gym] ends today. Renew now and continue without a break.
Hi [Name], your [Gym] membership ended yesterday. We would love to see you back. Renewing takes a minute.
Pending fees
Keep the tone neutral and put the amount and payment link in the message so the member can act at once.
Hi [Name], a small reminder from [Gym]: ₹[Amount] is pending on your account. You can pay here: [Link]. Thank you!
Hi [Name], [Gym] ki taraf se yaad dilana tha: aapke ₹[Amount] baaki hain. Yahan pay kar sakte hain: [Link]. Dhanyavaad!
Payment received
A receipt message builds trust and prevents "I already paid" disputes later.
Hi [Name], we have received ₹[Amount] for [Gym]. Thank you, see you at the gym!
Offers and notices
[Gym] festive offer: join or renew for 6 months this week and the joining fee is free. Offer ends [Date].
Notice from [Gym]: the gym will open at 7 AM on [Date] for the holiday. Regular timings resume the next day.
Rules for sending well
- Only message people who gave you their number for the gym, and stop if they ask you to
- Send during the morning or the early evening, never late at night
- One clear request per message: renew, pay or come in
- Address the member by name and include your gym's name so they know it is you
- Do not send the same reminder repeatedly on the same day
- Automate the routine ones so they go out every time, not only when you remember